Leaving collection guide
for whoever just got asked to "sort something out"

Organise a leaving collection in 10 minutes, not 10 days

No spreadsheets. No chasing eight people on WhatsApp individually. Four quick steps, and a template you can fill in right here.

🕐 10 min effort  ·  📎 0 spreadsheets  ·  💬 1 message needed
1

Stop the chase before it starts

The time-sink is always the same: "did you see my message?" Avoid it with three moves. Tap each one off.

  • Pick one channelWhatever the team actually checks daily — don't split the ask across email, WhatsApp and Slack.
  • Send it once, to everyoneOne group message beats twenty individual DMs — and creates gentle social pressure to reply.
  • Give a deadline + an action"Whenever" gets ignored. "By Thursday 5pm" gets done.
The 10-minute version → write the message once (next step has it ready-made), send it, set a reminder to chase stragglers 48 hrs before deadline, then forget about it.
2

Fill in the template, copy it, done

Type into the fields — the message updates live on the right.

3

How much should people give?

The question everyone silently worries about — and the reason collections stall. Drag to see typical ranges.

£8
a solid team-wide amount
£0 — no pressure£30 — very generous
✓ Frame it as a suggestion, never a minimum ✓ Set one collective target, not per-person ✓ Never publish who gave what
4

Team's remote or hybrid?

Tap a tip to open it.

🔗Use a shared link, not a paper card▸
A card that has to physically travel desk to desk doesn't work when half the team's not in the office. One link everyone can open solves it.
🗓️Give a longer window▸
Remote replies come in slower on average — add a couple of extra days versus an in-office collection.
⚡Keep it under 2 minutes▸
Less friction, higher response rate — especially for people half-paying-attention between meetings.
🎙️Let people leave a voice note▸
Often feels more personal than typed text, and takes less effort than writing something from scratch.

Would rather not chase anyone yourself?

SendATribute does steps 1–4 automatically. Share one link — we collect the messages, photos and voice notes, and chase anyone who hasn't replied yet.

See how it works →

SendATribute · sendatribute.com